FULL-TIME, NON- EXEMPT
The Development Assistant will be a key member of the KCETLink Development team and will play a vital role in supporting KCETLink's Development Department. The principal responsibility of the Development Assistant will be to provide administrative and clerical support to the Vice President, Development, and general administrative and clerical support to the members of the Development team.
In addition to providing daily administrative and clerical support, the Development Assistant will work closely and collaboratively with the Vice President, Development, assisting in the donor cultivation process. The Development Assistant will play a central role in gathering and compiling information and maintaining prospect and donor files, coordinating donor cultivation activities, stewardship events and other activities to help ensure the best possible experience for the donors and best outcomes for the organization. The Development Assistant will also function as a key point of contact for the Development team both internally and externally, communicating with KCETLink staff at all levels.
ESSENTIAL FUNCTIONS OF THE JOB
• Provides direct administrative and clerical support for the day-to-day activities of the Vice President, Development, including: maintaining calendars, scheduling meetings, providing phone support, drafting and preparing correspondence or meeting materials, tracking expenses, preparing reports, and managing other general office functions.
• Assists in the preparation of proposals and follow-up reports for donors.
• Assists in administrative duties for fundraising events.
• Interfaces diplomatically with all levels of internal and external groups and individuals.
• Prepares and provides Board Giving Activity Reports, as needed.
• Produces correspondence needed to maintain smooth work flow. Coordinates and expedites the processing of all contracts and documents requiring approval from the Vice President, Development.
• Assists the Vice President, Development and the Gala Committee in planning, organizing and implementing the annual gala.
• Stocks and maintains the Development department's office supplies.
• Processes purchase requisitions (POs) and ensures payment of invoices.
• Processes on-air "thank-you" recognition requests, researches available programs with Broadcast Operations, and communicates with donors, ensuring spots air as requested.
• Updates/inputs Team Approach (Development software) with the Vice President, Development's interactions, and prepares and provides Summary Interaction Reports on a monthly basis.
• Tracks and provides updates on relevant news and other external activities that involve donors, or which might impact development efforts with particular prospects, donors or constituent groups.
• Interacts with internal staff at all levels and attends meetings as needed in order to stay current on KCETLink news, events and programming developments.
• Administers data-base management of special event records, reservations, and promotional activities, answers and maintains special events telephone line, and email.
• Staffs all events as required (must be available some evenings, a few weekends, and travel, if needed)
• Generates written correspondence, mail merge data lists for mailings, and maintains dept. files
• Assists with event revenue and expenses, check requests, and purchase orders.
• Interacts with all KCETLink departments and outside organizations as needed.
• Creates packages and sends event invitations, pledge offers, and other materials as needed
• Maintains department event inventory of supplies as needed for events.
• Performs other administrative and clerical duties as assigned.
• Bachelor's degree and a minimum of 2 years of administrative and/or clerical experience required, preferably in nonprofits.
• Proficiency in Microsoft Office Suite programs and experience working with relational databases (Raiser's Edge or similar).
• Excellent verbal and written communications skills and the ability to interact effectively and diplomatically with donors, staff, board members, and others.
• Strong organizational skills, the ability to prioritize and to meet multiple deadlines, and willingness to take the initiative.
• Ability to identify, gather and compile relevant information from various sources and by various methods.
• Ability to solve problems by thinking through issues, conducting research and proposing solutions.
• Ability to work independently and as part of a team.
• Strong sense of ethics and the ability to practice discretion in handling sensitive and/or confidential information.
• Ability to work occasional evenings and/or weekends as required for special events.
• Experience in a fundraising environment highly desirable.
• An interest in nonprofit fundraising and in gaining knowledge about the development process.
• A resilient sense of humor.
The candidate must be able to bend and to lift and carry up to 25 pounds; must also be able to sit for prolonged periods of time and to operate a computer terminal. The candidate must be able to perform these essential functions of the position with or without accommodations.
"Women, minorities, persons with disabilities and veterans are encouraged to apply." EEO Employer.