Development Assistant, Development Department | KCET
Development Assistant, Development Department
FULL-TIME, NON- EXEMPT
The Development Assistant will be a key member of the KCETLink
Development team and will play a vital role in supporting KCETLink's Development
Department. The principal responsibility of the Development Assistant will be
to provide administrative and clerical support to the Vice President,
Development, and general administrative and clerical support to the members of
the Development team.
In addition to providing daily administrative and clerical support,
the Development Assistant will work closely and collaboratively with the Vice
President, Development, assisting in the donor cultivation process. The
Development Assistant will play a central role in gathering and compiling information
and maintaining prospect and donor files, coordinating donor cultivation
activities, stewardship events and other activities to help ensure the best
possible experience for the donors and best outcomes for the organization. The
Development Assistant will also function as a key point of contact for the
Development team both internally and externally, communicating with KCETLink
staff at all levels.
OF THE JOB
Provides direct administrative and clerical support
for the day-to-day activities of the Vice President, Development, including:
maintaining calendars, scheduling meetings, providing phone support, drafting
and preparing correspondence or meeting materials, tracking expenses, preparing
reports, and managing other general office functions.
Assists in the preparation of proposals and
follow-up reports for donors.
Assists in administrative duties for fundraising
Interfaces diplomatically with all levels of
internal and external groups and individuals.
Prepares and provides Board Giving Activity
Reports, as needed.
Produces correspondence needed to maintain
smooth work flow. Coordinates and expedites the processing of all contracts and
documents requiring approval from the Vice President, Development.
Assists the Vice President, Development and the
Gala Committee in planning, organizing and implementing the annual gala.
Stocks and maintains the Development department's
Processes purchase requisitions (POs) and
ensures payment of invoices.
Processes on-air "thank-you" recognition
requests, researches available programs with Broadcast Operations, and communicates
with donors, ensuring spots air as requested.
Updates/inputs Team Approach (Development
software) with the Vice President, Development's interactions, and prepares and
provides Summary Interaction Reports on a monthly basis.
Tracks and provides updates on relevant news and
other external activities that involve donors, or which might impact
development efforts with particular prospects, donors or constituent
Interacts with internal staff at all levels and
attends meetings as needed in order to stay current on KCETLink news, events
and programming developments.
Administers data-base management of special
event records, reservations, and promotional activities, answers and maintains
special events telephone line, and email.
Staffs all events as required (must be available
some evenings, a few weekends, and travel, if needed)
Generates written correspondence, mail merge
data lists for mailings, and maintains dept. files
Assists with event revenue and expenses, check
requests, and purchase orders.
Interacts with all KCETLink departments and
outside organizations as needed.
Creates packages and sends event invitations,
pledge offers, and other materials as needed
Maintains department event inventory of supplies
as needed for events.
Performs other administrative and clerical duties
Bachelor's degree and a minimum of 2 years of
administrative and/or clerical experience required, preferably in nonprofits.
Proficiency in Microsoft Office Suite programs
and experience working with relational databases (Raiser's Edge or similar).
Excellent verbal and written communications
skills and the ability to interact effectively and diplomatically with donors,
staff, board members, and others.
Strong organizational skills, the ability to
prioritize and to meet multiple deadlines, and willingness to take the initiative.
Ability to identify, gather and compile relevant
information from various sources and by various methods.
Ability to solve problems by thinking through
issues, conducting research and proposing solutions.
Ability to work independently and as part of a
Strong sense of ethics and the ability to
practice discretion in handling sensitive and/or confidential information.
Ability to work occasional evenings and/or
weekends as required for special events.
Experience in a fundraising environment highly
An interest in nonprofit fundraising and in
gaining knowledge about the development process.
A resilient sense of humor.
The candidate must be able to bend and to lift and carry up
to 25 pounds; must also be able to sit for prolonged periods of time and to
operate a computer terminal. The candidate must be able to perform these
essential functions of the position with or without accommodations.
"Women, minorities, persons with disabilities and
veterans are encouraged to apply." EEO