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Development Assistant, Development Department | KCET


Development Assistant, Development Department



FULL-TIME, NON- EXEMPT                 



The Development Assistant will be a key member of the KCETLink

Development team and will play a vital role in supporting KCETLink's Development

Department. The principal responsibility of the Development Assistant will be

to provide administrative and clerical support to the Vice President,

Development, and general administrative and clerical support to the members of

the Development team.

In addition to providing daily administrative and clerical support,

the Development Assistant will work closely and collaboratively with the Vice

President, Development, assisting in the donor cultivation process. The

Development Assistant will play a central role in gathering and compiling information

and maintaining prospect and donor files, coordinating donor cultivation

activities, stewardship events and other activities to help ensure the best

possible experience for the donors and best outcomes for the organization. The

Development Assistant will also function as a key point of contact for the

Development team both internally and externally, communicating with KCETLink

staff at all levels.




Provides direct administrative and clerical support

for the day-to-day activities of the Vice President, Development, including:

maintaining calendars, scheduling meetings, providing phone support, drafting

and preparing correspondence or meeting materials, tracking expenses, preparing

reports, and managing other general office functions.


Assists in the preparation of proposals and

follow-up reports for donors.


Assists in administrative duties for fundraising



Interfaces diplomatically with all levels of

internal and external groups and individuals.          


Prepares and provides Board Giving Activity

Reports, as needed.


Produces correspondence needed to maintain

smooth work flow. Coordinates and expedites the processing of all contracts and

documents requiring approval from the Vice President, Development.


Assists the Vice President, Development and the

Gala Committee in planning, organizing and implementing the annual gala.               


Stocks and maintains the Development department's

office supplies.           


Processes purchase requisitions (POs) and

ensures payment of invoices.


Processes on-air "thank-you" recognition

requests, researches available programs with Broadcast Operations, and communicates

with donors, ensuring spots air as requested.


Updates/inputs Team Approach (Development

software) with the Vice President, Development's interactions, and prepares and

provides Summary Interaction Reports on a monthly basis.


Tracks and provides updates on relevant news and

other external activities that involve donors, or which might impact

development efforts with particular prospects, donors or constituent



Interacts with internal staff at all levels and

attends meetings as needed in order to stay current on KCETLink news, events

and programming developments.


Administers data-base management of special

event records, reservations, and promotional activities, answers and maintains

special events telephone line, and email.                                                          


Staffs all events as required (must be available

some evenings, a few weekends, and travel, if needed)              


Generates written correspondence, mail merge

data lists for mailings, and maintains dept. files   


Assists with event revenue and expenses, check

requests, and purchase orders.                    


Interacts with all KCETLink departments and

outside organizations as needed.                          


Creates packages and sends event invitations,

pledge offers, and other materials as needed                 


Maintains department event inventory of supplies

as needed for events.                                      


Performs other administrative and clerical duties

as assigned.



Bachelor's degree and a minimum of 2 years of

administrative and/or clerical experience required, preferably in nonprofits.


Proficiency in Microsoft Office Suite programs

and experience working with relational databases (Raiser's Edge or similar).


Excellent verbal and written communications

skills and the ability to interact effectively and diplomatically with donors,

staff, board members, and others.


Strong organizational skills, the ability to

prioritize and to meet multiple deadlines, and willingness to take the initiative.


Ability to identify, gather and compile relevant

information from various sources and by various methods.


Ability to solve problems by thinking through

issues, conducting research and proposing solutions.


Ability to work independently and as part of a



Strong sense of ethics and the ability to

practice discretion in handling sensitive and/or confidential information.


Ability to work occasional evenings and/or

weekends as required for special events.




Experience in a fundraising environment highly



An interest in nonprofit fundraising and in

gaining knowledge about the development process.


A resilient sense of humor.


The candidate must be able to bend and to lift and carry up

to 25 pounds; must also be able to sit for prolonged periods of time and to

operate a computer terminal. The candidate must be able to perform these

essential functions of the position with or without accommodations.

"Women, minorities, persons with disabilities and

veterans are encouraged to apply."  EEO



KCETLINK MEDIA GROUP is the the national independent public media organization formed by the merger between KCET and Link Media. A viewer-supported 501c(3) organization, its content is distributed nationally via satellite on DIRECTV (ch. 375) and DISH Network (ch. 9410), in Southern and Central California via broadcast and cable, as well as through various digital delivery systems.